May 12, 2022
The deadline for providers to request to submit a late Provider Relief Fund (PRF) Reporting Period 2 report has been extended to May 18, 2022, at 11:59 pm ET.
Providers who received one or more payments exceeding $10,000, in the aggregate, during a “payment received period” are required to report in each applicable “reporting time period.” The second reporting period spanned from July 1, 2020, thru December 31, 2020, and included physicians who see patients with Medicaid and Children’s Health Insurance Program coverage.
Physicians who received more than $10,000 in provider relief funds and did not submit their Period 2 report must act immediately by submitting the Request to Report Late Due to Extenuating Circumstances Form.
Physician practices should have received information about how to submit a request directly from HRSA via email. Practices that did not submit a Period 2 report and do not receive an email can call HRSA at (866) 569-3522 to initiate the process.
When completing the late reporting request, a provider must choose an extenuating circumstance(s) that prevented compliance with the original reporting deadline. Allowable extenuating circumstances are:
- Severe illness or death – a severe medical condition or death of a provider or key staff member responsible for reporting hindered the organization’s ability to complete the report during the Reporting Period.
- Impacted by natural disaster – a natural disaster occurred during or in close proximity of the end of the Reporting Period damaging the organization’s records or information technology.
- Lack of receipt of reporting communications – an incorrect email or mailing address on file with HRSA prevented the organization from receiving instructions prior to the Reporting Period deadline.
- Failure to click “submit” – the organization registered and prepared a report in the PRF Reporting Portal but failed to take the final step to click “submit” prior to deadline.
- Internal miscommunication or error – Internal miscommunication or error regarding the individual who was authorized and expected to submit the report on behalf of the organization and/or the registered point of contact in the PRF Reporting Portal.
- Incomplete Targeted Distribution payments – the organization’s parent entity completed all General Distribution payments, but a Targeted Distribution(s) was not reported on by the subsidiary.
While attesting to an extenuating circumstance is required, no supporting document or proof is required. If HRSA approves the extenuated circumstances form, the provider will receive a notification to proceed with completing the Reporting Period 2 report shortly thereafter. More information is available here.
The American Medical Association, the California Medical Association (CMA) and others in organized medicine are advocating for greater flexibility and more information to ensure physician practices have an adequate opportunity to come into compliance.
Physicians who need assistance can call CMA's Center for Economic Services at (800) 762-4262 or firstname.lastname@example.org.