TITLE: Governance Coordinator
DIVISION: Finance and Administration
REPORTS TO: Vice President, Governance
OFFICE LOCATION: Sacramento
EXEMPTION STATUS: Exempt
SALARY RANGE: $60,000-$70,000
POSITION SUMMARY: Works closely with the VP of Governance and Director of Governance to coordinate supporting or ancillary tasks related to Association governance. Creates rosters, tracks terms, processes reimbursements and travel requests, formats resolutions and reports, manages work calendar and team reminders, assembles meeting materials, coordinates meeting logistics, updates policy compendium, posts items to the website and tracks events and involvement through database management, and provides both behind the scenes and direct customer support to the Governance meetings.
Responsible for the creation and updating of rosters, database entry for all governance bodies such as the Executive Committee, Board of Trustees, House of Delegates, Councils and Subcommittees, Committees, among others. Tracks terms of elected officers, as appropriate.
Works closely with the Governance team to provide meeting logistics, and on-site support items for all governance functions; including but not limited to; registration and RSVP-tracking of attendees, creation of name badges or name tents, arrangement of meal functions or room/facility logistics in coordination with the Meeting Planner, distribution of updated materials, and signage
Maintains content for online areas for the Governance department, including landing pages, posting of deadlines, agenda materials and minutes, maintenance of the policy compendium. Works with Communications to ensure timely emails or digital alerts are sent to members on governance issues.
Formats and compiles resolutions, reports and other meeting materials. Checks for accuracy and appropriateness of materials prior to distribution.
Manages calendars, due-dates, team reminders, and other administrative functions for key deliverables/outputs.
Schedules and coordinates calls for governance bodies.
May provide direct support to a committee, section, or forum, as appropriate, including joining calls that may be scheduled outside of typical business hours.
Processes reimbursements for various governance bodies.
Other duties as assigned.
- Bachelor’s degree preferred
- Experience in organizational governance
- Strong analytical ability and organizational skills required
- Excellent writing skills required
- Strong communication skills
Frequent contact with physicians, component medical society officers and staff, and CMA staff
Proficiency in Microsoft Word, Outlook, Excel, and advanced proficiency in operating the Association Management Software (ClearVantage membership database)
Normal office environment requirements and occasional travel to out-of-town meetings, such at the House of Delegates, as the schedule dictates. Light lifting and moderate walking required to support meeting set-up on occasion.
(This job description reflects the general level and nature of the job. It is not intended to be all inclusive.)