TITLE: Associate Director, Continuing Medical Education (CME) Program
REPORTS TO: CME Director
EXEMPTION STATUS: Full time, exempt
This job description reflects the general level and nature of the job. It is not intended to be all-inclusive.
POSITION SUMMARY: The Associate Director is responsible for assisting in the administration of the CME accreditation program, both as California’s intrastate accreditor for CME providers and as an accredited provider of CME.
ACCREDITOR OF INTRASTATE ORGANIZATIONS:
- Assist and monitor the reaccreditation process
- Assure timely correspondence to and from organizations during reaccreditation, including but not limited to: timely scheduling of surveys; timely tracking of surveyor report forms and surveyor expense reimbursements; inclusion in Committee on Continuing Medical Education (CCME) monthly agenda for provider decisions or interim report ratifications; and notification to providers of the CCME accreditation decision
- Prepare CCME accreditation decision reports and interim report decisions within required timeframe
- Maintain a system for receipt, review and response to provider reports
- Assist with the recruitment, credentialing and training of surveyors
- Assist in planning the annual provider conference and other events as needed
- Assist in preparation of quarterly provider newsletter
- Remain abreast of Accreditation Council for Continuing Medical Education (ACCME), American Medical Association and Medical Board of California activity, changing regulations, policies, etc., relative to CME
- Assist with the marketing of the CME accreditation program
- Promote and provide consultation and resources to accredited healthcare organizations and those seeking accreditation
- Assist in review and revision of CME accreditation standards and educational information as needed
- Represent CMA at CME educational activities or professional meetings
PROVIDER OF CME:
- Monitor internal and Jointly Provided CME activities for compliance with ACCME and AMA requirements
- Submit all requests for AMA PRA Category 1 CreditTM to the Category 1 Committee and provide responses to the activity planner
- Ensure that evaluation and other reports following an AMA PRA Category 1 CreditTM activity are complete
- Tabulate evaluations and assist in outcomes analysis
- Assist in conducting surveys and polls to collect data related to identifying gaps and needs or evaluating effectiveness of CME activities designed for CME providers, surveyors, and healthcare professionals
- Enter CME activity data into the ACCME PARS database
- Maintain applicable activity files with the required planning and reporting content
- Ensure continued compliance with ACCME standards and policies and submission of annual reports
- Organize staff meetings, webinars and other events relating to CME program
- Maintain and update policies and procedures relating to CME program
- Other duties as assigned, including occasional and overnight travel
- Daily contact with stakeholders: staff; physician surveyors, consultants, committee members; and accredited CME provider organizations
- Periodic communication with staff at national organizations involved with CME accreditation.
- Bachelor’s degree required.
- Familiarity with CME and ACCME. Experience with the ACCME Program Activity Reporting System (PARS) preferred.
- Excellent written and verbal skills; grammatical, proofreading and editing experience.
- Excellent organizational skills, including ability to design and maintain filing systems for efficient document retrieval.
- Ability to work both independently and as a part of a team.
- Ability to manage workflow under pressure and with shifting priorities and multiple deadlines.
- Customer-service orientation.
- Excellent attention to detail.
- Proficiency in Microsoft Word, Outlook, Excel, and the ACCME Program Activity Reporting System (PARS)
PHYSICAL REQUIREMENTS: Ability to reach, bend and lift 25 pounds