Accounts Receivable Technician

TITLE: Accounts Receivable Technician

DIVISION: Finance and Administration

REPORTS TO: Assistant Controller



POSITION SUMMARY: Enter invoices, receive, and apply payments for the various subsidiaries, funds and special programs of California Medical Association. Assist the Finance department with administrative support. 


  • Enter invoices into Microsoft Dynamics GP (GP)/ QuickBooks Online.
  • Record cash receipts into GP/QBO.
  • Prepare aging reports monthly, review for accuracy and reconcile with general ledger.
  • Make check deposits via Remote Image Deposit.
  • Review, record and reconcile deposits received via bank lockbox.
  • Review, record and reconcile other electronic deposits including ACH and credit card.
  • Enter CALPAC dues and other contributions into ClearVantage
  • Prepare batch reports for dues transmittals; ensure batches balance with totals
  • Process check payments, wire transfers, credit card & online payments
  • Issue refunds in ClearVantage as needed
  • Prepare reports for FPPC reporting after each deposit is made and send to FPPC reporting contact
  • Make deposits and record cash receipts in GP on a weekly basis
  • Enter CME invoices into PayPal for electronic delivery to customers.
  • Prepare deposits and enter cash receipts in GP on a weekly basis.
  • Prepare weekly cash receipts for deposit.
  • Maintain physical inventory and monitor publication inventory count. 
  • Assist with resolving customer inquiries on a timely basis.
  • Enter contributions into ClearVantage. 
  • Prepare deposits and enter cash receipts in GP on a weekly basis.


Experience working in an accounts receivable role desired. Excellent oral and written communication skills are necessary. Must be detail oriented, organized with ability to manage multiple priorities/projects. Must have excellent computer skills, including Microsoft Office suite. Accounting and data entry experience necessary. Experience with Microsoft Dynamics GP, QuickBooks Online, Association/Customer Relationship Management software preferred – ClearVantage, Sales Force, etc.


Ability to use a computer and 10-key calculator

(This job description reflects the general level and nature of the job. It is not intended to be all inclusive.)

Apply for this position

Please forward cover letter, resume and salary requirements to Human Resources.