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Accounts Payable Specialist

Accounts Payable Specialist

TITLE: Accounts Payable Specialist

CENTER: Finance & Administration                               

LOCATION: Sacramento

DEPARTMENT: Finance                                                                 

STATUS: Non-exempt

REPORTS TO: Controller

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for, but not limited to, maintaining the weekly Accounts Payable process including the collection and review of invoices, expense reports and check requests, monitoring prepaid accounts, accruals, journal entries, coordinating check signing and delivery and performing general accounting functions, as required.

DUTIES/RESPONSIBILITIES:

  • Review and verify invoices, check requests and expense reports
  • Enter invoices, check requests and expense reports for payment in accounting system
  • Review all submissions for errors, omissions in account coding
  • Post transactions to the accounting system
  • Produce checks for approval, signing and mailing on a weekly basis
  • Monitor and reconcile monthly AP accounts
  • Track and monitor prepaid accounts
  • Make journal entries as required
  • Collect and maintain W-9 forms from vendors as required
  • Maintain the Amicus Fund in coordination with the legal department
  • Maintain check disbursement files and storage room of files
  • Prepare, review, enter and submit ACH to the bank for disbursement
  • Performs other related duties as may be requested by the Controller

CONTACTS:

Public contact and contact with managers, department heads and non-managerial employees.

KNOWLEDGE/EXPERIENCE/EDUCATION:

  • 2 – 5 years experience in accounts payable or general accounting experience.
  • Proficient in accounting software – experience with Microsoft Dyamics GP, QuickBooks Online and Concur preferred
  • Knowledge of accounting procedures
  • Ability to take direction from Controller and respond timely
  • Ability to prioritize and multi-task in a fast paced work environment
  • Ability to communicate well with vendors, department managers and co-workers
  • Able to complete tasks accurately and timely with minimal supervision

SUPERVISION:          

  • Works with minimal supervision under the direction of Controller

EQUIPMENT:

  • Ability to use PC computer

PHYSICAL REQUIREMENTS:

  • Normal

(THIS JOB DESCRIPTION REFLECTS THE GENERAL LEVEL AND NATURE OF THE JOB.  IT IS NOT INTENDED TO BE ALL INCLUSIVE.)

Apply for this position

To apply, please download the application form and email your cover letter, resume and completed application form to Human Resources.