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TITLE: Executive Assistant to the CEO

OFFICE LOCATION: Sacramento

CENTER: Wellness Servicess

EXEMPTION STATUS: Non-exempt

REPORTS TO: Chief Executive Officer, Wellness Services
 
POSITION SUMMARY: Performs a variety of complex secretarial and administrative functions within the Wellness Services department under the general supervision of the Chief Executive Officer of Wellness Services. Responsible for overall management of the CEO’s daily schedule, meetings and workflow.
 
DUTIES/RESPONSIBILITIES:
  • Performs complex clerical and administrative work, involving independent judgment and discretion, necessary to manage the workflow, travel logistics and scheduling associated with the CEO.
  • Design, review and maintain filing systems and other clerical procedures for use within the department.
  • Compiles background information and briefing material for meetings.
  • Maintains liaison with physicians, medical staff professionals, association leaders, interest groups, legislative staff and legislators.
  • Prepares general correspondence, types, edits and proofreads various documents and reports independently.
  • Makes travel and meeting arrangements, coordinates attendance, and prepares expense reimbursements.
  • Schedules appointments with an understanding of priorities.
  • Screens and/or selectively refers telephone calls and e-mail to appropriate staff for disposition.
  • Delegates tasks, projects and other duty assignments to administrative personnel as appropriate.
  • Trains and assists in the evaluation of qualified administrative personnel.
  • Assists the CEO with resolution of problems and concerns from members.
  • Performs other related work as assigned.
  • Complies with established office procedures, rules, and company policies as outlined in the Personnel Policy Manual.

KNOWLEDGE/EXPERIENCE/EDUCATION:

  • Perform difficult and responsible secretarial and clerical work.
  • Demonstrated ability to arrange travel, hotels and other movement logistics quickly and accurately.
  • Prepare reports and compose correspondence independently.
  • Ability to remain organized and professional in a fast paced and changing environment
  • Employ good judgment and make sound decisions in accordance with established procedures and policies.
  • Work extended hours as necessary when Association functions or CEO workload dictates.
  • Work efficiently and effectively under pressure with the ability to prioritize workload.
  • Establish and maintain cooperative relationships with those contacted in the course of work.
  • Proper English usage, spelling, and punctuation.
  • Proficient use of electronic e-mail and Internet.
  • Type accurately and efficiently.
  • Strong computer skills with advanced knowledge of Microsoft Word, Excel, Power Point.

PHYSICAL REQUIREMENTS: Some travel required.

EDUCATION: Bachelor’s Degree preferred.

Apply for this position

To apply, please download the application form and email your cover letter, resume and completed application form to Human Resources.

Headquarters

California Medical Association

1201 J Street, Suite #200

Sacramento, CA 95814

Phone: (800) 786-4262

Fax: (916) 588-4796

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